How Dubai World Trade Centre runs multi-session events with Castr
Dubai World Trade Centre runs hybrid conference streaming at exhibition scale, from the parallel sessions of ICOM Dubai 2025 to routine multi-room programs, all managed from one dashboard.
The region’s largest event and exhibition venue
Dubai World Trade Centre (DWTC) is the UAE’s leading event venue and the largest exhibition destination in the region, hosting hundreds of events and millions of visitors a year.
Its production ecosystem includes DXB LIVE, the in-house event management and experiential agency, covering corporate events, conferences, exhibitions, and live experiences across Dubai and the wider region. That work runs from conference organization through to technical production.
At this scale, video delivery stopped being optional some time ago. Speakers, sponsors, partners, and remote attendees all expect a session to be reachable beyond the room it happens in.
One event, dozens of sessions running at once
A large conference is rarely one broadcast. A single event can fill several halls with parallel sessions, keynote stages, workshops, and panel formats, and each of them may need to be captured, encoded, delivered, and watched on its own terms.
The difficulty was never streaming a single stage. It was running event video that could widen to cover many concurrent sessions without the viewing experience thinning out as the schedule filled up.
Sessions happen live, with speakers, sponsors, and international attendees watching them happen. A keynote does not get a second take.
The priorities
- Stream multiple conference sessions in parallel
- Support hybrid and remote audience workflows
- Deliver stable playback with adaptive bitrate
- Manage event-specific streams from one dashboard
- Run production and ingest from the Dubai region
- Adapt to different event formats and room layouts
Dubai World Trade Centre needed event infrastructure, not basic livestreaming
The gap was never in the streaming itself. It was in everything wrapped around it: many sessions live at the same time, adaptive playback for people watching from elsewhere, and one place to see all of it. That has to be true whether the day carries a single session or a multi-room program.
That is what makes the layer repeatable. Rather than designing a fresh video setup for each event, DWTC configures the same one to fit whatever format the calendar brings.
Every session gets its own stream, managed from one dashboard
DWTC came to Castr in 2024 and now runs its event streaming on the platform, across multi-session conferences and standalone productions alike.
The team creates dedicated livestream channels for individual sessions, rooms, or event tracks. Each one carries adaptive bitrate delivery, so playback quality follows the viewer’s device and connection instead of a fixed setting.
That structure lets a dense program be prepared in advance and followed live from a single view, rather than each stream being handled as its own disconnected job.
Today, Castr covers an event program from ingest through to the remote viewer:
Dedicated channels per session, room, or track
Adaptive bitrate delivery across devices and connections
HLS playback links for flexible embedding
Regional ingest for Dubai-based production
Live monitoring for every running session
HLS protection for controlled access
Streams prepared ahead of the schedule
Capacity for exhibition-scale demand
Running parallel sessions as separate streams
Large events are built around parallel programming. Instead of one continuous broadcast, sessions run simultaneously across halls, meeting rooms, and breakout spaces, each with its own feed, playback path, and monitoring.
Castr lets DWTC organize streams around individual sessions and rooms, which is what makes a dense schedule workable. The same structure suits association conferences, cultural events, and multi-track programs.
ICOM Dubai 2025 is the clearest example: a global conference on museums and heritage that drew professionals from around the world and ran its International Committee sessions in parallel.
Giving remote attendees a dependable seat
A hybrid event needs more than a camera pointed at the stage. Remote viewers want steady playback and reliable access to the session they came for, even while the physical event has a hundred moving parts.
Production teams need the other half of it: streams prepared ahead of time, monitored while live, and adjustable the moment something shifts. Dedicated streams per session, central monitoring, HLS playback links, adaptive bitrate, regional workflows, and headroom for event peaks all sit in the same place.
That combination widens access for people who cannot be in Dubai without making the live production any harder to run.
Parallel sessions running as one workflow
Multi-session conferences and single-room productions now start from the same prepared setup instead of a fresh build each time. Across an event day, the team can:
Manage multiple event streams from one platform
Run parallel conference sessions side by side
Deliver adaptive bitrate playback to remote viewers
Prepare dedicated streams for specific rooms and tracks
Use Dubai-region workflows for local production
Support hybrid participation at professional conferences
Take complexity out of live event days
Castr now sits inside DWTC’s event streaming infrastructure, carrying conferences, exhibitions, and multi-room programs alike.
The venue changes shape. The setup doesn’t.
As hybrid and digital event formats keep developing, venues and production teams need video infrastructure that serves the room and the remote audience equally well.
DWTC already has that. Formats from a single session to a multi-room program run on a platform the team configures rather than rebuilds, which turns the next event into a scheduling question instead of an engineering one.
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